The Challenge
A mid-size logistics company in Texas was processing over 500 invoices per week manually. Their accounts payable team spent roughly 30 hours per week on data entry - keying invoice details into their ERP, matching POs, and flagging discrepancies. Errors were common, payments were delayed, and the team was overwhelmed.
Our Approach
We conducted a thorough assessment of their invoicing workflow and identified the key bottlenecks:
- Manual data extraction from PDF and emailed invoices
- PO matching done entirely by hand in spreadsheets
- Approval routing via email chains with no tracking
We deployed OpenClaw to monitor incoming invoice emails and attachments, extract key fields (vendor, amount, PO number, line items), and automatically populate their ERP system. A rules engine handled PO matching and flagged exceptions for human review.
The Results
- 85% reduction in manual invoice processing time
- Error rate dropped from 12% to under 2%
- AP team reallocated 25+ hours/week to strategic vendor management
- Average invoice-to-payment cycle shortened by 5 days
- Full ROI achieved within 3 months of deployment
What the Client Said
“We were skeptical that AI could handle our messy invoice formats, but Codulent made it work. Our AP team finally has time to focus on vendor relationships instead of data entry.”